There's an irony to using the phrase "coaches are thieves" when I snagged that line from another coach. But it's true: So many of the things I preach to our athletes came from coaches that influenced me.
But there are a few originals of mine. One of them is "If luck is when preparation meets opportunity, you better cover your half of the deal".
And for the last year, we've gotten incredibly lucky - but we also prepared. Today marks one year since we re-opened our doors -
and I'm proud to say we did not have a single positive case affect our program during that time.
It has not been an easy journey. I'd like to share it with you. Three reasons: First, I know there are other people that have had similar experiences, and watching videos of nurses/teachers/etc. that felt very isolated in their beliefs on what should be done to keep people safe, and I wanted them to know there are others that share those beliefs. Second, I wanted to write a bit about the experience as I know the details will only get hazier with time. I could probably write a book on the last year, but this will do just fine.
And finally, I'm writing it because while I don't boast about a lot of accomplishments, this one means something to me. I have spent the last year doing whatever it took to serve my community. It's taken its toll on me financially and mentally. So while I don't have a tangible asset to show for the effort, I want people to know that
while it was incredibly hard, it was and is feasible to run a sustainable program while following the health department guidelines to a T.
We had two and a half months to prepare. The toughest decision early on was to stay inside or go outside? There was ample evidence that being outdoors was better to avoid transmission. But last year we didn't have the information we had now, and a few challenges remained: We were going to have to share bathrooms with other groups with no control over the sanitation: How did we feel about that? If a player got sun-sickness and showed symptoms that were most likely not COVID-related, but were aligned with what we were supposed to look for, we were supposed to quarantine the athletes. We regularly have players that would show up without eating and would need to sit out: Was it worth risking a two-week quarantine for groups every time that happened?
Ultimately, we decided to use our indoor facility. It actually worked out fairly well: We ran into no weather-related issues, the temperature was consistent and players did not experience heat-related issues, and we had full control of bathroom sanitation as well as everything else. Our players that wanted to participate in tournaments did so, but our social distancing protocols at practice were enforced in a manner so that even if a case
did come in our program, all participants would have been considered low-risk.
We put 15 minutes between each practice to sanitize/swap out tables/chairs/volleyballs. We had 2 courts, so we made 4 sets of volleyballs so that no two groups ever used the same volleyballs back-to-back. Coaches were masked even when it wasn't required of the players. Players had their own table, and we had medical-grade sanitizer (80% alcohol) at each table. Players sanitized right before going onto / after getting off their court. We asked players to avoid high-fives/unnecessary contact, and while occasionally the excitement of a great play got the best of them, as a whole they got creative with their air high-fives/celebrations.
We frequently kept in touch with the IDPH to make sure our protocol matched what they recommended. For all the controversy in the media, their guidance was pretty clear from the get-go, and creating a risk mitigation plan based on their parameters undoubtedly led to our zero-case accomplishment. I am thankful to Matt, Omayra, and everyone else who took my calls/emails and helped me along the way. I know their jobs were incredibly challenging over the last year, and I hope their supervisors recognize their efforts as they really did step up to pretty much every question I brought their way.
From a programming perspective, it went great. Administratively? By far the toughest year of my life.
My parents and players were
phenomenal
this year. I seriously don't think we're giving enough credit to their flexibility. Month-to-month, our athletes' schedules were being tossed around like ragdolls. We would work around a school/travel program schedule to make a training schedule of our own, only to have to start over when those organizations would change their practice schedule. It was a constant state of adjustments for our families, but we worked together and made the best of it we could. Those first few months were crazy with week-to-week schedule changes, although it became a bit more structured as the year went on.
The mask mandate provided the biggest challenge. When the state made that announcement last August, I went to the mayor of our town to discuss what options we may have: We were functioning in a manner that was Phase III compliant, even though we were in Phase IV. All our groups were pre-determined: We didn't have any programming where random people participated with random people. We hadn't had any cases leading up to that point, and I was hopeful that there was some wiggle room.
I worked with him on creating a waiver that parents/players would basically state they understood the IDPH regulations, and were choosing to participate without a mask regardless. For the first week or so things went well. Then, an anonymous complaint came in to the state about what we were doing. I explained I was told the municipalities were the ones enforcing the health code restrictions, and I worked with mine to create that waiver. I was told in no uncertain terms that the state DCEO (Department of Commerce & Economic Opportunity) were the only ones that could grant exceptions - and at this point no exceptions were being granted.
I said I would respect their rules, but I had one concern: Would they hold my competitors to the same standard? I knew that my adults were not going to be happy with the new rule, and if they were given the opportunity to go maskless elsewhere I'd be losing a huge chunk of my business. They assured me everyone would be held to the same standard.
Sure enough, the other two places did not enforce the rules, and a lot of my renters left. That was bad enough - then November's surge hit and we were all limited to one-on-one activity only for two months. To make matters worse, other programs continued to run normal programming, and the state said that despite the fact that we had no positive cases in our program to date, we would not be able to do non one-on-one programming until the case numbers went down.
So basically, I was given a choice: Stay true to my morals and pay for everyone else's behavior, or break the rules because others were getting away with it. Meanwhile, I'm getting daily calls about rentals/training, only to get 'thanks anyways' when the mask mandate / one on one limitations were brought up.
These were some of the darkest days of the pandemic for me. I had gone to school and bought into the social responsibility stuff I learned en route to my business degree. I had worked in quality control and learned about adjusting protocol for our lab when regulations changed. And, despite feeling completely qualified to handle a pandemic, I was somewhat being treated like a fool by a large part of my community.
But there was a quote that I heard early in the pandemic that struck me: “In the end, it will be impossible to know if we overreacted or did too much, but it will be QUITE apparent if we under reacted or did too little.” I am sure many people will point out that other places ran events, and as far as they know there was no serious consequences that followed.
Maybe. All I know is, to this day there's always the risk of infection - even if it's far less as people get vaccinated. I was lucky where I didn't lose anyone on a first-degree basis, but I knew all too many people that weren't so lucky. Parents of friends/acquaintances. Siblings, aunts, uncles, grandparents, friends - there was a run where I knew four people that lost loved ones on the same day.
I know a lot of organizations skirted the rules because they simply didn't know any other way to stay sustainable. And I empathize with that - but I also can't help but wonder if perhaps the last year should be a wake-up call in youth sports. Organizations like ours should be in place to serve the community - not the other way around - and if the current state of youth sports can't survive without constant participation of X amount of kids, then maybe we need to re-evaluate the model. I'm all for capitalism and sustainability, but it shouldn't be so difficult to create playing opportunities for kids that avoid unnecessary risks to their health/the health of those around them.
So to those that thought what we did was over-the-top, just know it was from a place of love. It wasn't political, it was humanitarian. I knew I could never 100% guarantee we wouldn't have a case in our program. What I knew was I could put certain things in place that ensured I knew there was nothing more we could do to protect our players while providing a fun environment at the same time. And on that note, I know we succeeded.
To my Progression Family - parents, players, staff - I am beyond thankful for your patronage at our facility. I am thankful for your willingness to accept the parameters we put in place even though other places didn't require them. I appreciate the kind words throughout the year - there were a handful of times where a conversation with a parent was exactly what I needed to keep going.
I feel I've gotten much closer to many of our patrons through this experience, and as things continue to go back to a new sense of normalcy, we look forward to continue striving to provide the best programming possible for them.
And with any luck, next year's cake picture will have two candles :)
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